The Township of Wilmot places great importance on hearing from its citizens and stakeholders, actively encouraging everyone to express their opinions and concerns to Council and Committees in a respectful and open manner, through both formal or informal channels.
Telephone/Email |
Township of Wilmot Mayor and Councillors can be contacted by e-mail and phone. |
Regular Mail |
Mayor and Council Township of Wilmot Administration Complex 60 Snyder's Road West Baden, ON N3A 1A1 |
Written Submissions to Council or Committee | |||||||||||||||||||||||||||||||||
If you do not wish to appear as a delegation but would still like to provide Council with your comments regarding an Agenda item, please send your written comments to us by email. Written correspondence to Council or Committee forms part of an agenda and is added to the permanent record. It is provided to Councillors and/or Committee members and is published as part of a Council or Committee agenda on the Township's website. If we receive your written submission 5 business days prior to the meeting date, it will be included online as part of the Agenda package on our website. If your written submission is received after that, it will be circulated to Council and will be published online as part of the minutes only. In both cases, it will form part of the public record. Only personal information as defined by the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) will be redacted from your written submission. |
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Public Meetings | |||||||||||||||||||||||||||||||||
Public meetings serve as formal gatherings where individuals can openly discuss topics listed on the meeting agenda. Township staff record and analyze the feedback and input provided during these meetings, compiling them into comprehensive reports with recommendations. These reports are subsequently deliberated upon by the council during future meetings, where decisions are made. It is important to note that certain statutory requirements, such as those pertaining to Development Applications under the Planning Act, or the review of the Development Charges by-law under the Development Charges Act may mandate the organization of public meetings. During these meetings, both applicants and Township staff present detailed information about proposed applications, allowing members of the public to express their opinions and concerns. |
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Presentation to Council or Committee | |||||||||||||||||||||||||||||||||
In accordance with the Township's Procedural By-Law, individuals or organizations may make a presentation to Council or Committee, in the following circumstances: 1. Where the presentations made to Council/Committee by individuals or organizations at the invitation of Council/Committee. 2. Where the presentation is made to Council by a Committee, Local Board, local organization, registered charity, or Township-affiliated agency or organization. 3. Where the presentation is from senior levels of government or other municipal governments. 4. Where the presentation is by consultants retained by the Township providing information related to municipal operations that are not accompanied by a staff report. Presentations are not permitted for commercial business purposes and do not include Delegations for Agenda items. If you want to make a presentation to Council or Committee, please email Legislative Services. |
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Petitions | |||||||||||||||||||||||||||||||||
Petitions may be submitted to Legislative Services and will be included in an Agenda package and form part of the public record. If you want to submit a petition, please make sure everyone who has signed the document understands that all the information they provide, including but not limited to their full name, phone number, address, and signatures, in the petition:
If you want to submit a petition, please email Legislative Services. |
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Delegations to Council or Committee | |||||||||||||||||||||||||||||||||
A delegation is a formal address to Council or a Committee regarding a subject that is within the jurisdiction or influence of local government. We encourage all delegates to appear before the appropriate committee prior to appearing before Council. Register to be a DelegationTo register as a delegation to speak to an item at an upcoming Council or Committee meeting, please complete the Online Registration Form no later than 4:30 p.m. on the day of the meeting. If you can not complete the online form by 4:30 p.m. on the day of the meeting, please speak with the Clerk or Deputy Clerk prior to the commencement of the meeting. A list of upcoming Council Meeting Agendas are available online. After you register as a delegation, Township staff will be in contact and provide additional information about the meeting. Delegates have the option of participating in-person at the meeting, or electronically. Electronic meetings are held using Zoom meeting software, and participants may connect by audio and/or video connection or by phone. Once the Online Registration Form has been reviewed, staff will provide further instructions on attending the meeting in-person or electronically. All Council Meetings are open to the public unless they are a Closed Meeting under Section 239 of the Municipal Act. This means all information you provide during the meeting and any presentations or written materials submitted in relation to an agenda item will be included as part of the public record including your name, at a minimum. Delegation GuidelinesThe rules for being a delegation have been established by Council or Committee through the Procedural By-law. As a delegation, you can address Council or Committee for a maximum of seven (7) minutes and may only speak once to an agenda item unless presenting new information. A timer may be used to ensure your delegation is on track. We suggest that you use your own timer as well to stay within the allotted time frame. If your delegation includes seven or more people, two people can speak, each for a maximum of seven (7) minutes. Where more than 20 delegates have registered for a single agenda item, Council or Committee may vote to limit the time for delegates to speak to this specific item for only three (3) minutes each. Proper meeting decorum is expected from all delegations. The Chair may expel any person who violates these expectations from the meeting. This means that delegations must not:
All comments must be directed through the meeting Chair. Members of Council or Committee may, through the Chair, respond to a point or question. If there are no questions, or once you have finished responding to their questions, your delegation will be considered complete. You will not be allowed to readdress Council unless specific questions are asked of you. Though you are invited and welcomed to stay for the remainder of the meeting, once your delegation is complete, you are not required to do so. If you are attending the meeting as a virtual delegation, you may wish to familiarize yourself with Electronic Participation Procedures prior to your delegation. In-Person Meeting ParticipationIn-person delegations can register as a delegation to speak to an item at an upcoming Council or Committee meeting, please complete the Online Registration Form no later than 4:30 p.m. on the day of the meeting. If you can not complete the online form by 4:30 p.m. on the day of the meeting, please speak with the Clerk or Deputy Clerk prior to the commencement of the meeting. Electronic Meeting ParticipationDelegations can attend meetings electronically where the agenda identifies the meeting as being electronic or being a hybrid meeting. Electronic delegations can register up until noon on the day of the meeting by completing the Online Registration Form. Advanced registration is required to ensure staff can send you the electronic meeting invitation by email. Electronic meetings are held using Zoom meeting software, and participants may connect by audio and/or video connection or by phone. Below are some tips for you as a delegation joining a virtual Council or Committee meeting using Zoom. We hope these help you to have the best experience as a delegation.
Participation in MeetingsOnce the Online Registration Form has been reviewed, staff will contact you with additional information. Including a Visual Presentation as Part of your DelegationIf you plan to use a visual presentation during the meeting, please submit the file in PDF format to Legislative Services via email before 12:00 p.m. on the Wednesday before the meeting in order for it to be shown. Presentations received after that deadline will not be shown at the meeting but will be attached to the online minutes. Presentation materials must be in compliance with the Municipal Freedom of Information Privacy Protection Act (MFIPPA) and cannot include photos of identifiable individuals, licence plates and/or names without the individual’s consent. The presenter will be responsible for obtaining and confirming consent has been received prior to the presentation being distributed publicly. Materials must not contain any of the following:
Legislative Services staff will review your presentation and return it to you to make appropriate adjustments if necessary to conform to the Township’s and MFIPPA requirements, and must be returned to Legislative Services staff the Friday before the Council or Committee meeting in order to be shown.
These tips may help you stay in the seven-minute time limit and avoid rushing or leaving out information. Notice of Meeting Video Recording and use of YouTubeCouncil and Committee meetings are recorded and live streamed to the Township of Wilmot's YouTube channel. By participating in these meetings, attendees and participants are consenting to their image, voice and comments being recorded and available for public viewing. |
If you have any questions regarding registering as a delegation or the delegation process, please contact the Legislative Services.
Kaitlin Bos, Deputy Clerk
519-634-8519 ext. 9228
Email
Candice Greenley, Administrative Clerk
519-634-8519 ext. 9278
Email
Contacts