Supervisor of Taxation and Revenue - closing June 28, 2024 |
Closing: June 28, 2024
Status: Full Time (1 year contract)
Pay Range: $82,409 to $100,133 annually
Training and Development: Paid training and professional development opportunities are offered with this position.
Work Hours: This position offers a schedule of 35 hours per week, Monday to Friday, between 8:30AM to 4:30PM
Hybrid Work Opportunity: Yes
Work Location: Wilmot Administration Complex, Baden, ON
General Purpose:
Maintains taxation and utilities billing and collection processes within pertinent legislation; and the policies and guidelines established.
Responsibilities:
- Maintains Township’s property tax billing system including calculation of rates, billing, collection and delivery of invoices
- Oversee Township’s utility billing system including calculation of rates, billing, collection and delivery of invoices
- Verify and generate water/wastewater billing for the Township, including scheduled final water bills
- Follows up on escalated (Level 2) customer complaints for water/wastewater accounts and general receivable accounts
- Supervise the tax roll and utility data entry and communications
- Calculates annual tax levy requirement, prepares tax levy by-laws and prepares the tax billing in accordance with levy by-law and Ontario Regulations
- Maintains accounting and related records for all taxation transactions in the Township, including new and supplementary assessment; budget and legislative changes; and tax adjustments and write-offs, ensuring accuracy of same
- Maintains Local Improvement and Area Charges; Registers and updates Master Files and Collector’s roll as required
- Oversee tax sale processes, including liaising with legal services for delinquent tax accounts
- Prepares monthly arrears listing for water/wastewater customers, and attends to collection of unpaid accounts
- Generates transaction files for pre-authorized payments of property taxes and water/wastewater accounts
- Prepares and issues invoices for a selection of other Township related accounts receivables and ensures their timely collection
- Prepares refund requests for property taxes and water/wastewater customers
- Prepares and processes property tax adjustments in accordance with legislative parameters (e.g. section 357 applications, Request for Reconsideration)
- Process Year End closing procedures within Tax System and General Ledger. Prepares FIR schedules for inclusion within annual financial statements and effectively participates in annual audit process.
- Prepare annual Water and Wastewater Rates review and draft operating budget
- Assist in the preparation of annual Municipal Budget
- Supervise and support the administrative receptionist team (2 people)
- Backup support for administrative functions including payroll and accounts receivable
- Liaise with third party software providers and area tax collectors
- Performs other duties as assigned
Qualifications:
- College Diploma/University Degree in related area of responsibility (accounting, business administration)
- A minimum of 5 years’ experience with property taxation, preferably in municipal environment,
- Completion of the Municipal Tax Administration Program (MTAP) would be an asset
- Excellent knowledge and skills in MS Office Suite (Word, Excel, Access, Outlook) and the ability to learn and adapt to new systems
- Ability to supervise and direct staff
- Ability to work well under pressure and with constant interruptions
- Capability to prioritize numerous responsibilities and pay attention to detail and accuracy
- Good public relation skills
- Ability to handle confidential information
- Valid “G” driver’s license and a good driving record
- A clean Criminal Record Check is required upon hire
Working Conditions:
- Work is generally performed in an office setting
- May be required to lift and move supplies weighing up to 25 lbs.
- Work is subject to frequent interruptions, shifting priorities and dynamic deadlines
- May require use of personal vehicle
How to apply:
Qualified applicants are invited to apply online.
We thank all applicants; however, only those selected for an interview will be contacted.
In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.
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Construction Inspector - closing July 5, 2024 |
Closing: July 5, 2024
Status: Full Time
Pay Range: $39.62 to $48.14 per hour
Training and Development: Paid training and professional development opportunities are offered with this position.
Work Hours: This position offers a schedule of 40 hours per week, Monday to Friday to coincide with the schedules of Contractors. During May to November overtime may be required depending on construction activities in the Township.
Hybrid Work Opportunity: No
Work Location: Wilmot Administration Complex, Baden, ON
General Purpose:
Reporting to the Manager of Engineering, as a member of the Public Works and Engineering Team, the Construction inspector is responsible for the inspection and enforcement of Municipal standards on a wide range of municipal projects including road, sewer and watermain construction with a focus on adherence to proper and safe construction practices and continuous improvement processes.
The position will provide inspection services for Township initiated reconstruction projects, as well as periodic inspections for subdivisions, private site plans and infill developments ensuring works within the public right of way, or to be assumed by the municipality meet municipality quality requirements.
Responsibilities:
- Observe and provide input and prepare comments and make recommendations to the project manager regarding field alterations or problems encountered on construction projects.
- Liaise between contractors and Engineering Services to ensure that contracts are being carried out as per tender drawings and Linear Infrastructure Standards, OPSS, and any other applicable specifications. Work with project manager(s) to point out and ensure compliance with construction documents.
- Ensure contractor maintains vehicular and pedestrian traffic is safety on construction site.
- Notify soils consultants and observe and record material testing and initiate corrective action where required. Observe and record watermain and sewer testing.
- Review grade sheets and survey layout. Ensure the protection of utilities and existing municipal services on the project site.
- Fill out inspector’s diary and record information to be shown on “as recorded” drawings.
- Measure and log quantities for payments and help prepare progress payment certificates.
- Estimate and calculate quantities for contract payments and other projects as assigned.
- Assist surveyors by taking construction photos, checking field notes, setting up files, etc.
- Inspect manholes and sewers for deficiencies and as recorded purposes.
- Provide Customer service by responding to general inquiries regarding projects from various stakeholders including the general public or directing communication to the project manager.
- Liaise between contractors and Engineering Services to ensure that contracts are being carried out as per tender drawings and DGSSMS, OPSS, and any other applicable specifications.
- Work with project manager(s) to point out and ensure compliance with construction documents.
- Perform other duties as assigned.
Qualifications:
- Considerable experience related to the duties listed above, normally acquired through a 3-year diploma in Civil/Environmental Engineering Technology or equivalent field of study.
- Minimum of two (2) years of relevant experience in engineering inspection, construction, or equivalent is required; Municipal experience is an asset;
- Registered with the Ontario Association of Certified Engineering Technicians and Technologists
- Knowledge in municipal surveying, general inspection and/or advanced sewer and watermain construction inspection is required; completion of relevant OGRA/MEA courses is an asset.
- Working knowledge of Ontario Traffic Manual Book 7, O.P.S.S. and O.P.S.D., Ministry of Environment (MOE) Stormwater Management Planning and Design Manual, MOE Design Guidelines for Drinking Water Systems, MOE Design Guidelines for Sewage Works, Occupational Health and Safety Act, Ontario Municipal Act, Planning Act;
- Minimum Class "G" driver’s licence required; Driver’s Abstract in good standing required to operate Corporation vehicles.
- A clean Criminal Record Check is required upon hire
Working Conditions:
- Combination of work in the field and office work for Payment Certificates and inspection logs.
- Must be physically fit and able to stand for long periods at a time.
- Exposure to typical construction hazards.
How to apply:
Qualified applicants are invited to apply online.
We thank all applicants; however, only those selected for an interview will be contacted.
In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.
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Development Engineering Technologist - closing July 5, 2024 |
Closing: July 5, 2024
Status: Full Time
Pay Range: $82,409 to $100,133 annually
Training and Development: Paid training and professional development opportunities are offered with this position.
Work Hours: This position offers a schedule of 35 hours per week, Monday to Friday, between 8:30AM to 4:30PM
Hybrid Work Opportunity: Yes
Work Location: Wilmot Administration Complex, Baden, ON
General Purpose:
Reporting to the Manager of Engineering, as a member of the Public Works and Engineering Team, the Development Engineering Technologist is responsible for the technical review and inspection of engineering submissions pertaining to residential, industrial, commercial and institutional (ICI) development projects, including all drawings and related reports.
This position acts to ensure compliance with Township standards and conditions of approval through the development process, including acting as the Engineering lead on agreement requirements. The role oversees the immediate, medium and long-term growth planning needs for infrastructure.
Responsibilities:
- Assist with the review/ technical engineering plans and studies for servicing capacities and constraints to ensure assist with capital planning for future development including assisting with Development Charges project identification.
- Review to development applications such as site plan, zoning by-law amendment, official plan amendment, plan of subdivision, and condominium. Topics to review/approve include, but are not limited to: grading, drainage, servicing (sanitary, storm water, and water), storm water management, transportation and noise to ensure compliance with Township’s Development Design Criteria, Draft Plan Conditions and standard engineering practices.
- Reviews, analyzes and comments on reports and studies pertaining to the development of site plans and subdivisions, including stormwater management report, geotechnical report, hydrogeological report, watermain analysis, sewer analysis, environmental impact study, traffic study, noise study, air emissions study, urban and architectural design guidelines, and engineering studies and analysis related to submissions, etc.
- Assists in the preparation of development agreements including but not limited to: site plan, subdivision, condominium and pre-servicing agreements. This shall include the preparation of the draft agreement body together with the preparation and review of all schedules appended to such agreements.
- Reviews development construction cost estimates for administration purposes to ensure accuracy of the payment of relevant engineering fees to the Township and provision of adequate security to guarantee completion of works and protection of Township interests.
- Complete reviews for legal services including, but not limited to, encroachments, easements, private property transaction agreements, absolute title, and laneways.
- Respond to general servicing inquiries pertaining to development plans and infrastructure capacity
- Provide technical information for other City departments and external customers
- Perform other related duties as assigned
- Participates in the Township’s Health and Safety Program and follow safety practices in work methods and procedures; observes and complies with all relevant Health & Safety regulations.
Qualifications:
- Considerable experience related to the duties listed above, normally acquired through a 3-year diploma in Civil/Environmental Engineering Technology or equivalent field of study.
- Minimum of five (5) years of relevant experience in engineering design/development, construction, or equivalent is required; Municipal experience is an asset;
- Certified Engineering Technologist (CET) designation;
- Possess excellent written communication skills; able to prepare clear, effective reports, letters and memoranda,
- Working knowledge of Ontario Traffic Manual Book 7, O.P.S.S. and O.P.S.D., Ministry of Environment (MOE) Stormwater Management Planning and Design Manual, MOE Design Guidelines for Drinking Water Systems, MOE Design Guidelines for Sewage Works, Occupational Health and Safety Act, Ontario Municipal Act, Planning Act;
- Thorough knowledge of Civil Engineering practices pertaining to Industrial, Commercial, Institutional and Residential Subdivision development, design and construction, contract administration, development agreements and municipal procedures;
- Minimum Class "G" driver’s licence required; Driver’s Abstract in good standing required to operate Corporation vehicles.
- Exceptional organizational, research, investigative, creative, analytical, interpersonal and communication skills coupled with flexible and strong team playing skills.
Working Conditions:
- 35 hours per week during regular office or hybrid working hours.
- Generally works in an office or home environment at a computer workstation.
- Infrequent site inspections and exposure to outside weather conditions in all seasons.
- Must be physically fit and able to stand for long periods at a time.
- Potential for exposure to typical construction hazards.
How to apply:
Qualified applicants are invited to apply online.
We thank all applicants; however, only those selected for an interview will be contacted.
In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.
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Administrative Assistant (Receptionist) - Finance - closing July 5, 2024 |
Closing: July 5, 2024
Status: Full Time (1 year contract)
Pay Range: $49,037 to $60,206 annually
Training and Development: Paid training and professional development opportunities are offered with this position.
Work Hours: This position offers a schedule of 35 hours per week, Monday to Friday, between 8:30AM to 4:30PM
Hybrid Work Opportunity: No
Work Location: Wilmot Administration Complex, Baden, ON
General Purpose:
To provide administrative support to the Corporate Services department. To provide efficient and courteous front line customer service to the public.
Responsibilities:
- Acts as the initial contact between the public and the Township. Provides positive customer service to the public (walk-ins and telephone) and responds to routine questions related to various departments. Directs the public to the appropriate department or individual in a courteous and efficient manner.
- Receives and processes all direct payments to the Township for property taxes, utilities, accounts receivable, dog tags and parking tickets.
- Responds to all inquiries regarding property tax accounts, and Level 1 customer complaints regarding water/wastewater accounts and general receivable accounts.
- Maintains log of rate payer inquiries / complaints / resolutions for reporting purposes
- Provides information to lawyers, mortgage companies and ratepayers regarding the status of property tax and utility accounts.
- Supports preparation, printing and distribution of tax and water/wastewater bills.
- Assists the Supervisor of Taxation and Revenue with preparation of annual tax roll.
- Maintains the filing system for the Finance Division.
- Assists other departments as assigned by the Director of Corporate Services.
- Performs other duties as assigned.
Qualifications:
- Ontario Secondary School Diploma or Ontario High School Equivalency Certificate.
- Minimum of two (2) years of experience in an administrative position in a related environment.
- Good working knowledge of office practices, word processing skills, combined with switchboard/reception experience.
- Excellent public relations, communications and organizational skills with a proven focus on customer service.
- Ability to deal with members of the public and outside agencies in a courteous and tactful manner.
- General knowledge of the Township.
- Ability to multi-task and handle confidential information relative to Township operations.
- A clean Criminal Record Check is required upon hire.
Working Conditions:
- Work is performed in an office setting in full view of the public.
- Work is subject to frequent interruptions and exposure to sensitive contacts requiring empathy and confidentiality, and subject to difficult contacts requiring composure and a calm demeanor.
How to apply:
Qualified applicants are invited to apply online.
We thank all applicants; however, only those selected for an interview will be contacted.
In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.
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Supervisor of Development Engineering - posted until filled |
Closing: This position will be posted until it is filled.
Status: Full Time
Pay Range: $89,469 to $108,711 annually
Training and Development: Paid training and professional development opportunities are offered with this position.
Work Hours: This position offers a schedule of 35 hours per week, Monday to Friday, between 8:30AM to 4:30PM
Hybrid Work Opportunity: Yes
Work Location: Wilmot Administration Complex, Baden, ON
General Purpose:
Reporting to the Manager of Engineering, as a member of the Infrastructure Services team, this position will provide mentorship, leadership and technical supervision of staff and work alongside Planning staff to review and approve development applications submissions pertaining to residential, industrial, commercial, and institutional (ICI) development projects, including all drawings and related reports to ensure compliance with engineering requirements and standards. This position also coordinates field activities for development inspections and enforcement of policies, procedures and by-laws related to development activities.
This position will also lead the long-range forecasting for planned development growth of drinking water, wastewater, roads and other core infrastructure and identifies municipal servicing upgrade needs, including providing updates for Development Charges.
This position builds on the Township Strategic Direction of Community Engagement, Economic Prosperity, and Environmental Protection by ensuring proper integration and planning of development into the Municipal Infrastructure including commenting on and reviewing existing capacity constraints within the system and Development Charges for growth.
Responsibilities:
- Supervise and mentor junior staff in the Engineering review and approval of all Planning Act Applications, building permit review, development infrastructure related bylaw management and lot grading and drainage inquiries/complaints.
- Support the establishment of development infrastructure related by-laws, including site alteration and excess soil management
- Coordinate with internal staff and departments related to development plans review and field inspection of as-built development projects
- With the assistance of the Technical and Administrative Assistant, monitor and track applications to ensure that development review timelines are met.
- Review, evaluate and provide advice regarding growth projects
- Oversee the review and acceptance of development related applications (subdivisions, severances, consents, minor variances, site plan control, site alterations, etc.)
- Evaluation of municipal servicing issues at various stages of development
- Assist and at times oversee the monitoring and evaluation of system capacities
- Assist with the preparation of subdivision, development, servicing, pre-servicing and cost sharing, and cross boarder servicing agreements with developers, builders, contractors, and other municipalities and levels of government
- Correspond with various government agencies, consultants, developers, the public, and other departments providing advice regarding growth and development initiatives related to core infrastructure
- Review, approve, and accept site alterations applications, permits and agreements, site plans, draft subdivision plans, and other various development related projects
- Conduct or coordinate site supervision and on-site inspections of infrastructure and development related projects as required
- Conduct municipal services inspections for entrance, storm, sanitary and water service connections
- Help develop and prepare development-related infrastructure budgets, policies and procedures
- Reviews development construction cost estimates for administration purposes to ensure accuracy of the payment of relevant engineering fees to the Township and provision of adequate security to guarantee completion of works and protection of Township interests.
- Prepare Council reports and attend public and Council meetings as required
- Assist with updates of plans, studies, manuals and by-laws relating to Development Engineering
- Other duties as required
Qualifications:
- Knowledge and skills normally acquired through a civil engineering degree or diploma from a recognized University or Community College
- Registered with either the Professional Engineers of Ontario (PEO) or the Ontario Association of Certified Engineering Technicians and Technologists (OACETT)
- A minimum of five (5) years’ experience related to municipal and/or development engineering services with experience managing or mentoring junior staff.
- Demonstrated experience in residential subdivision development, engineering, inspection, securities and contract administration.
- Working knowledge of Ontario Traffic Manual Book 7, O.P.S.S. and O.P.S.D., Ministry of Environment (MOE) Stormwater Management Planning and Design Manual, MOE Design Guidelines for Drinking Water Systems, MOE Design Guidelines for Sewage Works, Occupational Health and Safety Act, Ontario Municipal Act, Planning Act;
- Thorough knowledge of Civil Engineering practices pertaining to Industrial, Commercial, Institutional and Residential Subdivision development, design and construction, contract administration, development agreements and municipal procedures;
- Possess excellent written communication skills; able to prepare clear, effective reports, letters and memoranda,
- Good organizational, interpersonal, collaborative, problem-solving, record-keeping and analytical skills
- Courtesy and diplomacy in dealing with the public, other agencies, and other staff
- Ability to work in a team environment and independently with little supervision
- Ability to conduct field work, site, and construction inspections
- Minimum Class "G" driver’s licence required; Driver’s Abstract in good standing required to operate Corporation vehicles.
- A clean Criminal Record Check is required upon hire
Working Conditions:
- 35 hours per week during regular office or hybrid working hours.
- Generally, works in an office or home environment at a computer workstation.
- Infrequent site inspections and exposure to outside weather conditions in all seasons.
- Ability to stand for long periods of time.
- Potential for exposure to typical construction hazards.
How to apply:
Qualified applicants are invited to apply online.
We thank all applicants; however, only those selected for an interview will be contacted.
In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.
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Operations Technician - posted until filled
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Closing: This position will be posted until it is filled.
Status: Full Time
Pay Range: $75,349 to $91,554 annually
Training and Development: Paid training and professional development opportunities are offered with this position.
Work Hours: This position offers a schedule of 35 hours per week, Monday to Friday, between 8:30AM to 4:30PM
Hybrid Work Opportunity: Yes
Work Location: Wilmot Administration Complex, Baden, ON
General Purpose:
Provides technical and operating support to Public Works management in the effective and efficient use of staff, equipment, and materials in operating and capital program delivery. Participates in the development of standards, operating instructions, and maintenance work schedules and programs. Coordinates contracts related to infrastructure maintenance including water and wastewater systems, roads, sidewalks, bridges, etc.
Responsibilities:
- Coordinates contracted maintenance works relating to water and wastewater systems, roads, and traffic operations. Oversees, inspects, and approves maintenance work and payment.
- Provides technical guidance to contractors, consultants, and Municipal staff regarding various roads, water and wastewater system maintenance activities. Assigns and monitors work to contractors. Ensures that work is completed to Township standards.
- Participates in the development of maintenance work schedules and programs. Performs field and method studies and research to determine the most efficient and effective methods for performing maintenance activities.
- Assists with preventative and emergency maintenance on water distribution and sanitary sewer collection systems, including sanitary pumping stations.
- Researches and recommends new technologies and techniques, equipment, and materials. Monitors and evaluates programs to identify opportunities to reduce costs and negative environmental impacts.
- Assists in the development and provision of training to various program staff in such areas as new methods, new equipment, WHMIS, work site safety, personal protection, water and wastewater system operations, winter maintenance procedures, and salt reduction strategies.
- Performs related duties as assigned.
Qualifications:
- Knowledge and skills normally acquired through a 2-year College Diploma in Civil Engineering Technology or Technical Institute in a related field, plus 3 years of related experience.
- Certified Engineering Technician (C.Tech.) or Certified Engineering Technologist (C.E.T.) designation with membership in OACETT would be an asset.
- Operator-in-training (OIT) licence with OWWCO and Certified Road Supervisor (CRS) designation with AORS are considered assets. Consideration will be given to candidates with an equivalent combination of education and experience in water distribution, wastewater collection, and road operations.
- Ability to maintain high level of knowledge and skill through continuous training and certificate updates.
- Ability to read and interpret legislation, technical journals, manuals, work orders, design drawings, by-laws, correspondence, reports, and supplier information.
- Ability to prepare memos, reports, documentation, correspondence, technical specifications.
- Analytical, research, organizational, and problem-solving skills in order to work with a minimum of supervision; make independent decisions; analyze performance data; research new technologies, equipment, materials, procedures; and coordinate projects and prioritize work.
- Computer skills with ability to use software such as Microsoft Office (including Access), Microsoft Excel, Acrobat Pro, Geographic Information Systems, and Automated Vehicle Location programs.
- Good physical condition and dexterity to permit performance of expected duties.
- Good public relations and communication skills.
- Valid Class G Driver’s License, licensed to drive in Ontario, and use of a vehicle.
- A clean Criminal Record Check is required upon hire
Working Conditions:
- Minimum 35 hours per week during regular office working hours.
- Irregular and/or extended hours when emergency situations arise.
- Generally works in an office environment at a computer work station.
- Frequent site inspections and exposure to outside weather conditions in all seasons.
- Must be physically fit and able to stand for long periods at a time.
- Potential for exposure to typical construction hazards.
How to apply:
Qualified applicants are invited to apply online.
We thank all applicants; however, only those selected for an interview will be contacted.
In accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), personal information is collected under the authority of the Municipal Act and will only be used for candidate selection. Upon request, accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Human Rights Code.
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